Open mobile menu
People waiting at reception

Avoid these 7 mistakes when receiving visitors in your company

According to a study by Cebr, 40% of those visiting companies believe that a bad experience during their visit means they are less likely to do business. A customer-friendly reception is therefore crucial and prevents the loss of potential clients. Give visitors an unforgettable customer experience by avoiding these 7 errors.

1. Unfriendly details

“Welcome to our company” is a hospitable expression but one that is seldom heard by visitors. Ensure a customer-friendly reception and ask your staff to give visitors a particular and personal welcome. Practice makes perfect!

2. Always too long a wait

Waiting times are also a great source of frustration. Visitors queue up at the reception, wait for a telephone call to the host, wait to be picked up… The impression created by the reception determines how visitors will judge your products and services. So speed is of the essence.

3. Indiscreet treatment of visitor information

Visitors signing in on paper at the reception are also able to see information about others. That’s hardly reassuring. Discretion is an important part of the trust you develop with your customers. Go paperless.

4. Insufficient privacy protection

Parcels at reception not only look messy, they also give visitors a glimpse into the private lives of your employees. After all, the nature, packaging and label often reveal the contents of private purchases. What impression does this give the visitor of your company’s diligence? Store your parcels properly.

5. Far too little VIP treatment

Improving the visitor experience begins in the reception area. Provide water and healthy snacks, install comfortable chairs and offer a guest Wi-Fi so that your visitor can prepare for the meeting.

Comfortable reception

6. No protection of intellectual property

The receptionist hardy ever asks a visitor to sign an NDA. Nonetheless, not only is this a must to protect your IP, it also demonstrates to your customers that you have valuable in-house products and expertise.

7. Missing an innovative look and feel

A reception that looks professional and innovative says a lot about your company. A pioneering reception is the way to leave a lasting impression. Visitors will be wowed by a virtual receptionist.

Keen to know how you can improve your visitor experience?

Download our brochure